The Directors of EUNETHYDIS International Conferences and the Scientific Programme Committee thank industry colleagues for their interest and support in this upcoming conference and for considering these sponsorship opportunities.

We look forward to working together in the coming months to ensure you have a very successful conference.

There are 3 main categories for sponsorship*:

GOLD SPONSOR

Total sponsorship contribution over
£85,000

SILVER SPONSOR

Total sponsorship contribution over
£65,000

BRONZE SPONSOR

Total sponsorship contribution over
£45,000

*The sponsorship values are exclusive of registration fees.

The following opportunities are offered for sponsorship:

Exhibition space Satellite symposia Industry breakfast meetings
Advertisements in the conference material and publications Congress bags/Inserts in congress bags
Welcome reception: Sunday 23rd September 2018

Summary of opportunities for industry sponsored meetings

Sunday 23rd October

20:00 – 20:45
Welcome reception

Monday 24th September

12:30 – 13:45
Industry symposium

Late afternoon/end of day
Symposia/other sessions will also be considered in these time slots, in discussion with companies and the Scientific Programme Committee

Tuesday 18th October

12:30 – 13:45
Industry symposium

Late afternoon/end of day
Symposia/other sessions will also be considered in these time slots, in discussion with companies and the Scientific Programme Committee

Wednesday 19th October

12:30 – 13:45
Industry symposium

Late afternoon/end of day
Symposia/other sessions will also be considered in these time slots, in discussion with companies and the Scientific Programme Committee

Please note, the Conference Committee respectfully ask that no other industry meetings are organised during the conference e.g. advisory boards, workshops, project review meetings, evening meetings (although organised dinners are acceptable).

It is in the interest of all parties for our delegates to be encouraged to actively participate in the scientific programme, as fully as possible, for the duration of the conference and, also, to attend the organised industry sessions which are an important and integral part of the main scientific programme.

Thank you for your support and understanding.

Also, please note, companies inviting speakers to their sponsored symposia in Edinburgh should plan to fund the cost of the speaker’s travel and accommodation, regardless of whether they are also participating as a speaker on the Main Conference Programme.

GOLD SPONSOR

£85,000

Gold sponsors will be given 1st choice of sponsorship items until 1st April 2018

Gold sponsors will be offered:

1st choice of symposium slot/s

1st choice of exhibition space

Acknowledgement on website and in all congress publications

Opportunity to promote their symposium/other activities the day before and on the day of their event (roll up banners; other items to be agreed with Conference Committee)

List of conference delegates 1 month before the conference (end of August 2018) and a final list of delegates after the conference

Opportunity to propose additional sponsorship ideas/initiatives

Full page company or product advertisement, prominent position in final conference programme and abstract book

SILVER SPONSOR

£65,000

Silver sponsors will be given second choice of sponsorship items, following sponsorship requirements of the gold sponsors
(announced 1st April 2018)

Silver sponsors will be offered:

Acknowledgement on website and in all congress publications

Opportunity to promote their symposium/other activities on the day of their event (3 roll up banners; other items to be agreed with Conference Committee)

List of conference delegates 1 month before the conference (end of August 2018) and a final list of delegates after the conference

½ page company or product advertisement, prominent position in final conference programme and abstract book

BRONZE SPONSOR

£45,000

Bronze sponsors will be given third choice of sponsorship items

Bronze sponsors will be offered:

Acknowledgement on website and in all congress publications

Opportunity to promote their symposium/other activities on the day of their event (3 roll up banners; other items to be agreed with Conference Committee)

List of conference delegates 1 month before the conference (end of August 2018) and a final list of delegates after the conference

EXHIBITION SPACE

The Exhibition Floor Plan and Exhibitor’s Manual will be available from end of March 2018.

Space rental is £400 per square metre

Stand rental fee includes:

  • Stand area
  • 5 exhibitor badges
  • Acknowledgement in conference promotional material

 

Sponsors are responsible for organising all other items for their exhibition, including insurance. Proof of insurance must be sent to Eunethydis ahead of the booths being built.

Exhibition opening hours will be announced, in due course. Provisional plans are to open the exhibition, after the Opening Session on Sunday evening, for the Welcome Reception. The exhibition will then be open on Monday 24th and Tuesday 25th September, with ‘break-down’ on Wednesday 26th September – tbc.

‘Stand build-day’ will be Sunday 23rd September. Booths should be completed and ready for inspection by 16:00.

If companies need more time to build their booths, then the cost of hire for the exhibition hall on Saturday 22nd September will need to be considered.

Main conference will open at 17:00 on Sunday.

OTHER SPONSORSHIP OPPORTUNITIES

SATELLITE SYMPOSIA

£30,000

Satellite symposia should be organised in consultation with the Scientific Programme Committee (to ensure synergy and added value to the scientific programme). 

Deadline for symposia agendas to be submitted is 1st August 2018.

The symposia offered are for 75 minutes. Price includes the following:

  • Use of main plenary auditorium (if companies wish to host their symposium in a different room then the additional cost of another room, and any associated costs eg technical support/equipment will be charged to the company)
  • Supply of basic technical equipment in the room
  • Publishing of symposium programme in the final conference programme
  • 3 roll up banners/3 posters being displayed (to be produced by the sponsors) on the day of the symposium (for Gold Sponsors, these may be displayed the day before their symposium)
  • Lunch boxes will be provided to all delegates as part of the main conference but if sponsor’s wish to make alternative arrangements for the provision of lunch at their symposium then this can be organised with the congress centre catering team
  • Details of how to do this will be provided nearer the time

SPONSORSHIP OF CONFERENCE PROGRAMME BOOKS

£20,000

  • Sponsor’s advertisement on the outside back cover and inside front cover
  • 2-pages of information of the sponsor’s choosing to be included in booklet
  • Company page breaks
  • Company logo to be incorporated into booklet design

 

An E-version of the conference programme book will also be produced for this conference. Further details will be posted on the website in due course.

ADVERTISMENTS IN CONFERENCE MATERIALS (& PUBLICATIONS)

Final conference programme/booklet    

Full page advertisement                    £8,000
½ page advertisements                     £4,000

Abstract book  

Full page advertisement                    £8,000
½ page advertisements                     £4,000

CONGRESS BAGS

Per bag (minimum 500 bags)           £5 per bag
Inserts into congress bags                      £4,000

CONGRESS BADGES

Per badge/lanyard (minimum 500 badges)
£3 per badge

SPONSORSHIP OF WELCOME RECEPTION (Sunday 23rd September 2018)

Per delegate (minimum 500 delegates)   £15 per delegate
£7,500 min. order

In discussion with the Conference Committee, sponsors will be able to promote their products in accordance with the industry guidelines at the reception.

For any enquiries re: sponsorship opportunities, please email Sandra Hartley at info@eunethydisconference.com

Please check the website for updates to sponsorship opportunities in the coming months.

THANK YOU!